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Maximum Occupancy

Branch Room Type Limits
Grissom Meeting Room 90 Persons
Main Street Meeting Room 150 Persons
Pearl Bailey Meeting Room 65 Persons

Meeting Room Policy

The meeting rooms at Main Street, Pearl Bailey, and Virgil I. Grissom Libraries are available for public use of non-profit groups for meetings of a civic, cultural, or educational nature. 


  1. Library Activities
  2. Reservations
  3. Cancellations
  4. Conditions of Use
  • Library programs and services take priority and may force cancellation of other scheduled meetings or events. 
  • The Newport News Public Library retains the right to cancel a reservation previously granted to an outside group for the meeting room. In the event of cancellation, as much notice as possible will be given for cancellations. 
  • Only library-sponsored events or services are held in the library proper or any other room in the library during public hours. Events not sponsored by the library must be held in the meeting rooms and only during hours the library is open to the public.
  • Library staff will provide limited technical support on library equipment.
  • Meeting room reservations scheduled before the hours of operation are limited to city departments and/or associated agencies. These reservations must be approved by the branch manager of the library or designee. The group is solely responsible for ensuring that members of the group are admitted into the meeting room.  

Prohibited Use

Meeting rooms may not be used for the following purposes:

  • Any activity for money-raising or commercial purposes
  • Dramatic productions
  • Entertainment
  • Private social gatherings:
    • Banquets
    • Birthday parties
    • Family reunions
    • Funerals
    • Parties in general
    • Showers
    • Weddings
  • A meeting is defined as commercial if the group sponsoring or conducting the meeting has as the purpose of the meeting to advertise, promote, or sell a product or service; or to train and motivate its employees; or for any and all other business-related functions such as market research.

Non-Profit Organizations

Non-profit organizations are required to provide copies of their Internal Revenue Service (IRS) determination letter or 501c3 certificate.

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